Classic Banquet Halls

 CONTRACT

 

Event Date:_________________   Employee: __________________

Date of Contract:_____________  Type of Event:_______________

Customer Name: _________________________________________

Address: ________________________________________________

City, State, Zip  __________________________________________

Phone:    ________________________E-Mail__________________

Room:     _________________________

Estimated # Guests: __________ Catered Event w/ Servers?    Yes     No

Deposits

A non-refundable deposit of $250.00 plus the amount of the hall rental reserves the Classic Banquet Center on the date and time outlined in this agreement. The $250.00 is a security deposit and is refundable within fourteen days after your event if all decorations are removed following your event, no damage is done to the hall or property and clean up of the hall is not excessive. Neither the amount of hall rental or security deposit is refundable if event is cancelled, unless a comparable event and amount of guests can be secured in place of the cancelled event. The Classic Banquet Center assigns space based on the anticipated number of guests for your function. The Classic Banquet Center reserves the right to change a group’s function space, according to fluctuation in anticipated attendance or other changes.

 

Food & Beverage Purchase

All food and beverages must be purchased and prepared through the Classic Banquet Center.  The only exceptions are: cake, nuts and mints. No other carry-ins are allowed.. All menu items and prices are subject to change and will be guaranteed 90 days prior to the function date.  No food or beverages provided by the Classic Banquet Center are allowed to leave the premises.  All food and/or beverage functions are priced per person except where noted. Serve time for food is one hour unless otherwise noted. Food must be served within ½ hour of scheduled serve time. If it is required to hold serve time longer than this, a 5% service charge will be charged against the security deposit.

 

Beverage Service

Beverage service can be added to any function.  A fee of $50.00 for the first bartender with additional bartenders available at a rate of $25.00 per day.  Any function with over 200 guests requires a minimum of 2 bartenders. This fee will be waived if cash bar exceeds $350.00. This amount will be determined by management the following day.

 

Guest Guarantee

For all functions, the Classic Banquet Center must have a selected menu and specified attendance fourteen days prior to function date.  The Classic Banquet Center will consider this number the guarantee, and it will not be subject to reduction.  If no guaranteed is received, the Classic Banquet Center will consider the expected guest number of the Banquet Event Order to be the guarantee.  However, the Classic Banquet Center reserves the right to substitute an entrée of equal or greater value if the guest number increases.  The Classic Banquet Center will charge for the guarantee, or the total number served, whichever is greater.

 

Entertainment Hours

All entertainment must be concluded by 12:00a.m. and the premises must be vacated by 1:00 a.m.  It is the responsibility of the renting party or their DJ/ Band to make an appointment with Classic Lanes management to determine the area to be used by the DJ/ Band and any limitations that Classic Lanes has on the entertainment electrical or space needs. The Classic Banquet Center has the right to control volume restrictions for entertainment.

 

 

 

Special Services/Decorations

Our staff will set up the room and cover all tables with linen table covering for all catered events. We do not do any room decorations, but encourage you to do so. All decoration details must be discussed for approval thirty days prior to the function. Decoration restrictions include but are not limited to: No lit candles, no confetti or sprinkled glitter. If confetti or glitter is used, a $50.00 charge will be applied against the security deposit. Set up arrangements are by appointment only. If you wish to keep any decorations that you put up, they must be taken down following the event unless other arrangements are made.  Otherwise our staff will remove and discard them. The Classic Banquet Center does not guarantee complete setup of the space until one hour prior to the start time of the scheduled function.

 

Two Security Guards are required for any event over 100 persons. The cost of the security guards is the responsibility of the renting party. Licensed Security will be hired by Classic Lanes management and billed to renting party. Current pricing for security is $25.00 per guard per hour. Security is hired from 8:00pm until 1:00am unless otherwise specified.

 

Classic Banquet Center is not responsible for the personal property of others. This includes gifts, decorations and cake decorations. We will not store wedding cakes delivered prior to the event.

 

 

Our Guarantee

The Classic Banquet Center guarantees that all food will be hot and served on time. We also guarantee adequate staff for food service and any bartending required.

 

 

Payment and Cancellation

Deposit and Payments due are as follows:

 

A non-refundable deposit for space rental is due with the signing of this agreement to reserve the Classic Banquet Center on the date and time outlined in this agreement.  All food and beverage are subject to 17% gratuity and .0585% sales tax.

 

  • 4 months prior to your event or 1 month after signing agreement, whichever is closer to the date of your event, 50% of your estimated catering bill is due. This amount is non-refundable if your event is cancelled unless the hall can be re-rented for a similar occasion with comparable amount of guests.
  • 30 days prior to your event the remainder of your catering bill is due including the cost of any estimated starting beverages. This amount is non–refundable if your event is cancelled within the final 30 days prior to your event.
  • Any other incidental costs are due 14 days prior to your event.
  • Any beverages or costs incurred the day of your event are due upon completion of your event by cash, or credit card.

 

Any over payments shall be refunded within fourteen days.  A finance charge of 1.5 percent per month (18 percent per annum) will be applied to the unpaid balance after 30 days.  If the organization agreeing to use the banquet center is tax exempt, a certificate reflecting this exemption must be received no later than fourteen days prior to the event.  If the tax exempt form is not received, all taxes associated with the event will be applicable.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 Additionally, the Classic Banquet Center and Customer agree to the following:______________________

_____________________________________________________________

_____________________________________________________________

_____________________________________________________________

_____________________________________________________________

 

Customer Signature  

                                                           

_________________________________________              Date________

 

Print Customer Name                       
                                   

_________________________________________             

 

Classic Banquet Center Representative                               Date________

 

_________________________________________             

 

Print Employee Name

 

_________________________________________

 

 

Deposit Amount __________________________               

 

THANK YOU